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Free Auto Repair Invoice Template
Diagnostics, parts at cost-plus, and labor by the hour — auto repair invoices earn trust when every number is traceable.
| Description | Qty | Rate |
|---|---|---|
| Diagnostic scan & inspection | 1 | $110.00 |
| Brake pads & rotors (parts) | 1 | $320.00 |
| Labor — 2.5 hrs | 2.5 | $120.00 |
| Shop supplies | 1 | $28.00 |
Sample preview with typical line items. Your invoice uses your own business details and branding.
Use this template free
Open Billia’s free generator, add line items like the ones shown, and download a clean PDF — no signup, no watermark, no trial games.
Billia's free auto repair invoice template follows the shop-standard format: diagnostic fee, parts with part numbers, labor in hours, and shop supplies. Generate a professional PDF in about a minute — free, no account, no watermark.
Sample auto repair invoice line items
Here is how a typical auto repair invoice breaks down. Copy the wording straight into the generator:
| Description | Qty | Rate |
|---|---|---|
| Diagnostic scan & inspection | 1 | $110.00 |
| Brake pads & rotors (parts) | 1 | $320.00 |
| Labor — 2.5 hrs | 2.5 | $120.00 |
| Shop supplies | 1 | $28.00 |
Create your auto repair invoice in 4 steps
- Open the free invoice generator and enter your business and client details.
- Add line items using the wording above — quantities, rates, and any materials.
- Set your payment terms and due date, and add your logo.
- Enter your email: we send the PDF right away, and you can also download it directly. No account needed.
Auto Repair invoicing tips
- List part numbers next to parts. It proves the parts are what you say they are and makes warranty claims simple.
- Separate parts from labor, always. Customers accept a parts bill and a labor bill; they argue with a single lump sum.
- Offer the old parts back and note it on the invoice ('old parts available on request'). It is the oldest trust signal in the business.
Prefer Word, Excel, or Google Docs? Use the layout above as your reference — or skip the formatting and generate the PDF directly.
Invoice your auto repair work in 60 seconds
Free. No account. No watermark. Just a professional PDF.
Create my invoice — freeFrequently asked questions
Should I show my markup on parts?
Show parts at the price you charge, itemized with part numbers — customers compare installed-part prices, not your cost. What matters is that parts and labor are separate lines, not one mystery total.
Is this Auto Repair invoice template really free?
Yes. Free — no account needed. Enter your email and we send the PDF right away; you can also download it directly. Billia's invoice generator is free — no account needed. Enter your email and we send the PDF right away; you can also download it directly. No watermark, no trial popups.
Can I use this template in Word, Excel, or Google Docs?
The layout above works as your reference in Word, Excel, or Google Docs — or skip the formatting work and generate the PDF directly in Billia. Either way the line-item wording is yours to copy.
Can I add my logo and business details?
Yes — upload your logo and it appears on both the live preview and the downloaded PDF. Add your business name, address, and payment terms once and they carry over to every auto repair shop invoice you make.