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Free proforma invoice generator
Preliminary invoices for advance payments and customs. Free, no signup — enter your email and we’ll send the PDF, or download it directly. No watermark.
Make a proforma invoice now — free
Fill in the expected charges; the document is clearly marked as proforma.
"Proforma" means "as a matter of form" — and that is exactly what a proforma invoice is: a preliminary bill sent before the sale is final. It tells the buyer what they will pay, so they can approve it, arrange payment, or clear it through customs.
When to use a proforma invoice
Advance payments: the customer pays a deposit — or the full amount — before work starts. International shipments: customs often wants a proforma showing the declared value before goods move. Big projects: the client needs a formal document to release a purchase order. If any of those sound familiar, the generator above is built for you.
Proforma vs commercial invoice
A proforma is sent before the sale is complete; the commercial (tax) invoice comes after and is the official record. A proforma generally can't be used to reclaim VAT — it's a commitment document, not the final bill. When the deal closes, issue the real thing with Billia's free invoice generator.
What to include
Everything a normal invoice has — both parties, line items, totals, dates — plus a clear statement that it is a proforma. This generator pre-fills "This is a proforma invoice — not a tax invoice." in the notes, so there is never confusion about what the document is.
Also free
The full document set: invoice generator, quote generator, receipt generator, and work order generator — all free, no signup.
Frequently asked questions
What is a proforma invoice?
A preliminary invoice sent before a sale is final — used for advance payments, purchase-order approvals, and customs declarations. The final commercial invoice comes later.
Is a proforma invoice legally binding?
It is generally treated as a good-faith statement of expected terms rather than a demand for payment; the commercial invoice issued after delivery is the binding document. (General information, not legal advice.)
Can I use a proforma invoice for tax purposes?
Typically no — VAT/GST is usually reclaimed on the final commercial invoice. Rules vary by country, so check local requirements.
Is this proforma generator free?
Yes — unlimited proformas, no signup, no watermark. Enter your email when you download and we’ll send the PDF to your inbox, or grab it directly from the success screen. Free forever.
More free tools
Quotes, receipts, proformas, work orders — plus the flagship invoice generator and estimate maker.