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Free General Contractor Invoice Template
You coordinate the subs, the materials, and the schedule — your invoice should show the client exactly what their money built.
| Description | Qty | Rate |
|---|---|---|
| Project management — 4 weeks | 4 | $1,500.00 |
| Plumbing subcontractor | 1 | $4,200.00 |
| Lumber & materials (at cost) | 1 | $8,900.00 |
| Demolition & disposal | 1 | $2,400.00 |
Sample preview with typical line items. Your invoice uses your own business details and branding.
Use this template free
Open Billia’s free generator, add line items like the ones shown, and download a clean PDF — no signup, no watermark, no trial games.
Billia's free general contractor invoice template breaks the project into the pieces clients understand: your management, each subcontractor, and materials at cost. Build a professional PDF in about a minute — free, no account, no watermark.
Sample general contractor invoice line items
Here is how a typical general contractor invoice breaks down. Copy the wording straight into the generator:
| Description | Qty | Rate |
|---|---|---|
| Project management — 4 weeks | 4 | $1,500.00 |
| Plumbing subcontractor | 1 | $4,200.00 |
| Lumber & materials (at cost) | 1 | $8,900.00 |
| Demolition & disposal | 1 | $2,400.00 |
Create your general contractor invoice in 4 steps
- Open the free invoice generator and enter your business and client details.
- Add line items using the wording above — quantities, rates, and any materials.
- Set your payment terms and due date, and add your logo.
- Enter your email: we send the PDF right away, and you can also download it directly. No account needed.
General Contractor invoicing tips
- Show subcontractors as their own lines with the trade named. Clients pay faster when they can see where the money went.
- Note 'subcontractor invoices available on request.' Transparency about pass-through costs kills the 'are you marking this up?' conversation.
- Tie the invoice to milestones from the contract. 'Phase 2 complete per contract' gets approved; a bare total gets questioned.
Prefer Word, Excel, or Google Docs? Use the layout above as your reference — or skip the formatting and generate the PDF directly.
Invoice your general contractor work in 60 seconds
Free. No account. No watermark. Just a professional PDF.
Create my invoice — freeFrequently asked questions
Do I mark up subcontractor costs on my invoice?
Most general contractors do — coordination is real work. Show each sub as its own line at the price you charge; you do not need to show your cost. What matters is that the client sees the full picture of the project.
Is this General Contractor invoice template really free?
Yes. Free — no account needed. Enter your email and we send the PDF right away; you can also download it directly. Billia's invoice generator is free — no account needed. Enter your email and we send the PDF right away; you can also download it directly. No watermark, no trial popups.
Can I use this template in Word, Excel, or Google Docs?
The layout above works as your reference in Word, Excel, or Google Docs — or skip the formatting work and generate the PDF directly in Billia. Either way the line-item wording is yours to copy.
Can I add my logo and business details?
Yes — upload your logo and it appears on both the live preview and the downloaded PDF. Add your business name, address, and payment terms once and they carry over to every general contractor invoice you make.